The Purchase Order Processing Module provides the facility to create Purchase orders quickly and easily, edit and retrieve information, match Supplier Invoices against receipts and automatically update the Nominal Ledger when Supplier Invoices are posted.
Relevant details are taken from the supplier and stock files and simultaneously updated,enabling you to manage your purchase ledger, nominal ledger and stock file in real time. The Purchase Order Processing Module provides considerable help to the buyer, with on-line supplier history and by displaying the total cost as each line is completed.
Finding existing orders is simple, even when the supplier can only quote their own internal order number. Where ISO 9000 quality assurance procedures require it, GRN “quarantine” procedures may be incorporated.
There are also options to automate data collection through the use of bar coding. These facilities can speed up time consuming routines such as receiving and labelling goods received, improving accuracy and eliminating the errors inherent in manual data entry.
A wide range of facilities are available to the operator, including:
• Input of purchase estimates, as well as purchase orders
• View supplier and stock files without leaving purchase order entry
• Access full purchase history for that supplier
• Enquire by part number, order number, invoice or supplier order number
• Update Contact Management
• Receipt stock against purchase orders
• Accept goods on approval
Merlin routinely checks and displays appropriate supplier record details, including current and aged balances, when a supplier account is accessed. As stock items are selected, relevant details are automatically presented including standard price,normal supplier discount, quantity on hand and on order etc.
Orders placed on the system can be easily retrieved, and the Order File Maintenance program provides facilities for displaying, amending, printing or cancelling orders.
Added to this, the Order Reporting facilities give a wide range of options which relate to the status of orders.
